NOTICE: As of June 2021, all travel by employees for University business outside of the United States must be reviewed and approved by the University International Travel Review Committee. Click here to view the full announcement on the UNCG COVID-19 FAQs page.

As you prepare to travel, all travelers should complete the following steps:

  1. Thoroughly review the International Travel Policy, adopted January 2021. All University-affiliated travel is subject to this policy.
  2. Review the UNC Greensboro International Travel Checklist. This checklist is intended to guide you through the process and provide you with resources as you plan your travel, as well as keep you informed of any UNCG requirements you will need to fulfill.
  3. Due to COVID-19 travel restrictions, all travelers must submit an Application for Exception to Policy on University-Affiliated International Travel.
  4. Read through the information on this page as it applies to your specific circumstances of travel.
  5. Register your travel using the Travel Registry button below no later than four weeks prior to departure. Email itravel@uncg.edu with any questions.

Travel Registry

 

The Regional Risk Ratings listed below are informed by the U.S. Department of State Travel Advisory Level, Centers for Disease Control and Prevention (CDC) Travel Health Notice Level, and other risk rating information as may be applicable, including, but not limited to, Drum-Cussac Country Security Profiles (available through GeoBlue, the UNC System’s international health insurance provider). Locations are designated as Lower Risk Locations, Moderate Risk Locations, or High Risk Locations.

Regional Risk Rating Definitions

Lower Risk Locations do not require special consideration outside of routine risk management (see “General Health and Safety Information” below). Moderate Risk Locations have health and safety risks that require consideration beyond the scope of routine risk management. Travel to these locations may require enhanced review (see below). High Risk Locations do not fall within an acceptable level of risk for University-affiliated travel. Travel to these locations requires approval of a petition to the University-Affiliated International Travel Committee.

Approved Travel Locations

These locations are within an acceptable range of risk for UNCG-affiliated travel, and do not require special health and safety considerations outside of normal precautions.
  • All regions designated as Lower Risk Locations
  • For faculty traveling without students, regions designated as Moderate Risk Locations
Travelers to Approved Travel Locations are responsible for complying with the stipulations of the UNC Greensboro International Travel Checklist.

Unapproved Travel Locations

  • For faculty traveling with students, regions designated as Moderate Risk Locations
  • For students traveling on their own, regions designated as Moderate Risk Locations
  • For faculty traveling on their own, regions designated as High Risk Locations
Travel in these instances requires approval of a petition to the University-Affiliated International Travel Review Committee. If a petition is approved, travelers are also responsible for complying with the stipulations of the UNC Greensboro International Travel Checklist. Click the following link to view the Application for Exception to Policy on University-Affiliated International Travel.

Regional Risk Ratings

Ratings are updated once per semester or as circumstances warrant. Local conditions may also make travel nonviable in certain instances. These ratings are subject to change without notice. Click here for a list of regional risk ratings.
Any faculty/staff travel that bears credit, involves UNCG students, or uses University financial resources must comply with UNCG policies on international travel. Please see below to determine what procedures you should follow as you prepare to travel abroad.

Individual Travel

Please review the UNCG International Travel Checklist. This checklist is intended to guide you through the process and provide you with resources as you plan your travel, as well as keep you informed of any UNCG requirements you will need to fulfill. Review the Regional Risk Rating for your intended locations. If you are traveling to an unapproved program location, you will need to submit an Application for Exception to Policy on University-Affiliated International Travel. All travelers must register through the UNCG International Travel Registry no later than four weeks in advance of travel for risk management and emergency support services. Faculty and staff should closely review the International Travel Portion of the UNCG Export Control website, including the UNCG Export Control Policy, prior to travel.  UNCG requires that all faculty, staff, and students participating on University-affiliated international travel be enrolled in the University’s international health insurance plan, GeoBlue. Faculty and staff insurance coverage will be paid on their behalf by the International Programs Center (IPC) for the duration of their University-affiliated travel. Individuals looking to extend their coverage at their own cost to incorporate personal travel can find more information on the Insurance portion of this page. The traveler must review and complete the Individual International Travel Emergency Plan prior to departure. This form does not need to be submitted to IPC.

Group Travel

With Students

Not for Credit

If you are interested in leading a group of students abroad on a non-credit-bearing program, you must complete and submit the Application for University-Affiliated Group Travel Abroad at least 120 days prior to intended travel. IPC will assist you in creating a program within our client management system to collect health and safety information from all participants and assist with insurance enrollment. As you prepare, please review the UNCG International Travel Checklist. This checklist is intended to guide you through the process and provide you with resources as you plan your travel, as well as keep you informed of any UNCG requirements you will need to fulfill. Review the Regional Risk Rating for your intended locations. If your group is traveling to an unapproved program location, your group will need to submit an Application for Exception to Policy on University-Affiliated International Travel. Faculty and staff should closely review the International Travel Portion of the UNCG Export Control website, including the UNCG Export Control Policy, prior to travel.  UNCG requires that all faculty, staff, and students participating on University-affiliated international travel be enrolled in the University’s international health insurance plan, GeoBlue. Faculty and staff insurance coverage will be paid on their behalf by the International Programs Center (IPC) for the duration of their University-affiliated travel. Students traveling on University-affiliated international group programs will either have their insurance covered by the sponsoring department or billed to their student accounts individually for the duration of the program. Individuals looking to extend their coverage at their own cost to incorporate personal travel  find more information on the Insurance portion of this page. The program director or group leader must submit the Group International Travel Emergency Plan prior to departure.

For Credit

Faculty-Led Group Program
If you are planning to lead a group of students abroad on a credit-bearing program, you will need to follow the guidelines for developing a UNCG Faculty-Led Program. Please be mindful that these programs require significant lead time to plan, recruit, and deliver (typically 15 -18 months in advance of travel).
Faculty-Directed Research or Independent Study
If you are interested in supervising student research or independent study abroad on a credit-bearing program, you must complete and submit the Application for University-Affiliated Group Travel Abroad at least 120 days prior to intended travel. IPC will assist you in creating a program within our client management system to collect health and safety information from all participants and assist with insurance enrollment. As you prepare, please review the UNCG International Travel Checklist. This checklist is intended to guide you through the process and provide you with resources as you plan your travel, as well as keep you informed of any UNCG requirements you will need to fulfill. Review the Regional Risk Rating for your intended locations. If your group is traveling to an unapproved program location, your group will need to submit an Application for Exception to Policy on University-Affiliated International Travel. Faculty and staff should closely review the International Travel Portion of the UNCG Export Control website, including the UNCG Export Control Policy, prior to travel.  UNCG requires that all faculty, staff, and students participating on University-affiliated international travel be enrolled in the University’s international health insurance plan, GeoBlue. Faculty and staff insurance coverage will be paid on their behalf by the International Programs Center (IPC) for the duration of their University-affiliated travel. Students traveling on University-affiliated international group programs will either have their insurance covered by the sponsoring department or billed to their student accounts individually for the duration of the program. Individuals looking to extend their coverage at their own cost to incorporate personal travel can find more information on the Insurance portion of this page. The program director or group leader must submit the Group International Travel Emergency Plan prior to departure.

Without Students

Please review the UNCG International Travel Checklist. This checklist is intended to guide you through the process and provide you with resources as you plan your travel, as well as keep you informed of any UNCG requirements you will need to fulfill. Review the Regional Risk Rating for your intended locations. If you are traveling to an unapproved program location, you will need to submit an Application for Exception to Policy on University-Affiliated International Travel. All travelers must register through the UNCG International Travel Registry no later than four weeks in advance of travel for risk management and emergency support services. Faculty and staff should closely review the International Travel Portion of the UNCG Export Control website, including the UNCG Export Control Policy, prior to travel.  UNCG requires that all faculty, staff, and students participating on University-affiliated international travel be enrolled in the University’s international health insurance plan, GeoBlue. Faculty and staff insurance coverage will be paid on their behalf by the International Programs Center (IPC) for the duration of their University-affiliated travel. Individuals looking to extend their coverage at their own cost  to incorporate personal travel can find more information on the Insurance portion of this page.

In Case of an Emergency Abroad

Call +1-336-334-5404 to reach the UNCG International Programs Center during normal business hours (8:00 am - 5:00 pm EST). After hours, call +1-336-334-4444 to reach University Police. Mention that you are traveling abroad and they will get in touch with the IPC staff member on call.

Preparing for Travel

As you begin your preparations for travel, there are a range of resources out there that can help you prepare for emergencies should they happen:
  • UNCG International Travel Checklist
  • UNCG Individual or Group International Travel Emergency Plans
  • US State Department’s Smart Traveler Enrollment Program (STEP): By enrolling in STEP (link), the US State department can track where US citizens are around the world. This way if there is a situation, event, or potential crisis, the State Department can contact you directly with alters and guidance.
  • PCR Testing: Your travel destination may require PCR testing in advance of departure. Students seeking PCR testing can contact the Student Health Services at UNCG to inquire about appointments and costs. Faculty and staff are advised to contact the nearest Walgreens or Cone Health to determine appointment availability and cost.
  • US State Department Country Profiles: Be sure to review the country profile for the country or countries you will be travelling to. These profiles provide updated information about the country including many topics related to health and safety.
  • US State Department Traveler’s Checklist: This Department of State resource lists crucial steps you should take in planning your trip abroad.
  • Centers for Disease Control and Protection (CDC): The CDC provides valuable information about staying healthy and safe while abroad as well as specific country ratings and public health profiles that includes health notices and information about any required vaccinations.
  • UNCG Office of Research and Engagement Export ControlThis office provides information and assistance regarding export of material and intellectual property that may be subject to federal and international export controls. 

When you register your UNCG-affiliated travel, you will be enrolled in GeoBlue International Health Insurance. The policy is managed by the University of North Carolina System and enrollment is coordinated by UNCG's International Programs Center. 

In an emergency:

  • Seek medical care first.
  • Contact GeoBlue at the soonest available opportunity to help with care management.
  • Alert the International Programs Center about the traveler's emergency.
GeoBlue provides global coverage for medical assistance, 24 hours a day, 365 days a year.

For immediate assistance:

Inside the US, call 1.800.268.2686

Outside the US, call +1.610.263.2847

Website: www.geobluestudents.com

For non-emergency medical care:

Contact GeoBlue first for access to vetted medical providers in your area. GeoBlue can coordinate an appointment and typically prevent any need for out of pocket expense. If a GeoBlue contracted doctor is not available, they can provide information about other doctors available. 

The insurance coverage and benefits are described in the brochure GeoBlue Student Member Guide. Customer service and claim support is available through the GeoBlue app, online, or by email at customerservice@geo-blue.com

Billing

UNCG requires that all faculty, staff, and students participating on University-affiliated international travel be enrolled in the University’s international health insurance plan, GeoBlue. Faculty and staff insurance coverage will be paid on their behalf by the International Programs Center (IPC) for the duration of their University-affiliated travel.

Students traveling on University-affiliated international group programs will either have their insurance covered by the sponsoring department or billed to their student accounts individually for the duration of their University-affiliated travel.

Insurance Extension

Individuals looking to extend their coverage at their own cost to incorporate personal travel before or after their University-affiliated travel should review the GeoBlue Enrollment Extension Instructions.